Posted: 15th November 2017
Had you thought about this?
by Anne Rogers Virtual PA
It seems that despite what I thought, minute taking is not going out of fashion or even old fashioned. I have been asked by more than one of my new clients “to record documentation of their meeting proceedings” or more simply “to take the minutes”.
However, at a recent meeting, when on-screen video clips came into the mix of the overall discussion, it was a bit of a different situation! It was the first time I had had to view and follow these, and it was interesting!
Down to the details though. Minute taking is an important requirement for professional organisations. When done correctly, it ensures an accurate and precise record of significant business discussions and decisions.
So if minute taking duties are assigned to inexperienced staff members, the outcome can be disastrous. Crucial information can be omitted, essential action items muddled, basic details misinterpreted or recorded incorrectly.
Accurate minute taking ensures a firsthand account of names, dates, decisions and actions penned by a trustworthy professional sitting in the meeting room.
Confidentiality is, of course, paramount and “recording” of meetings can lead to outsourcing to unknown transcribers, often abroad. Always engage a trusted professional service for your company.
When are minutes needed, you may ask? Board Meetings, AGMs, Conferences, Focus Groups, Not-for-Profit Board Meetings, Research Projects, Interviews, Management Meetings, etc
On a lighter note minute taking is far from old fashioned – but absolutely up to the “Minute”…..